Forbes Bookeeping is a bookkeeping system primarily aimed at accountants.
18.1.2 The modules
You can select a module using the modules menu or the module bar
18.2 Online Cloud Access
Client access via the cloud works well from a number of devices including smart phones.
The client access to bookkeeping is via the portal. For more information about the portal see Chapter 13 section 13.18
The portal menu is available within all out software by clicking on the web icon or the sync icon on the launchbar or by choosing the Portal menu in clientbase.
18.2.2 Create Agent Account
If you have not already done so, use this option to create an account for your practice. You must set an email address under Tools / User setup / agent details before using this command. You will be asked for a password. You only need to do this once.
18.2.3 Create Client Account
If you have not already done so create a portal account for the client. It will use the email address in the client database and prompt you for a password. You must inform the client of the password and email address that they will use to log on
By default only document viewing is enabled. For the client to access bookkeeping you must go to the portal menu and choose advanced then client account properties. Say yes to bookkeeping.
18.2.4 Client Online Access
Clients can complete transactions via a simple interface at www.securefiler.co.uk.
18.2.5 Agent Online Access
Agents can also access the online version for their clients via a simple interface at www.securefiler.co.uk logging on with their agent account details.
You can upload your list of clients for online access by going into your client database program and choosing file / cloud / copy to cloud.
After logging in you should see a list of clients. Select the client and you will get a detail screen and you can go into bookkeeping.
18.2.6 Agent Desktop Access
In order to produce final accounts and for various other purposes such as backing up, you can take a copy of the data on cloud and work in the desktop application.
The best way into the bookkeeping package on the desktop is to go into the accounts package and click on the bookkeeping menu.
You can take a snapshot of the online data by choosing File / Cloud / Copy From Cloud. This will take a copy to your local data.
The data entered in the simple online transactiosn will be in the income and expenses module – see below
If you make changes or you want to restore a backup you can choose File / Cloud / Copy to cloud.
18.3 Income and Expenses
This module is for accessing the income and expenses transactions entered by the client using the cloud based portal.
First take a snapshot of the online data by choosing File / Cloud / Copy From Cloud. This will take a copy to your local data.
To create transactions and update the trial balance from the income and expenses data press the update icon.
To transfer the balances to final accounts, see the section “transferrring to final accounts” below.
The online bookkeeping comes with a preset simple list of expense categories that correspond to the HMRC list of expense categories found on the self assessment tax return that are likely to be the categories required for “Making Tax Digital”.
This list can be modified using the categories icon in the income and expenses module.
Create a new customer.
Use this for bulk entry of sales invoice totals. If you want to generate the actual invoices use the invoicing module.
Create a new supplier.
Use this for bulk entry of purchase invoice totals. If you want to generate the actual invoices use the invoicing module.
Create a new customer.
18.7.4 Bank receipt
18.7.5 Bank payment
18.7.6 Pay supplier
18.7.7 Sales receipt
18.12.1 Company settings
18.12.2 Change program date
18.12.3 Tax codes
18.12.6 Product categories
18.12.7 Control accounts
Choose File / Import.
18.14 Getting started
18.15 Transferring to final accounts
Open the client in the final accounts package.
Choose File / Import / Bookkeeping
This will produce a data schedule …
Run the accounts in the normal way.